Records Specialist - Part-Time (irsc)
Job posting number: #238510 (Ref:R4793)
Job Description
The Role: Part-Time Records Specialist
Are you detail-oriented, organized, and passionate about supporting students on their educational journey? We’re seeking a dedicated Records Specialist to join our team at Indian River State College Massey Campus (Fort Pierce). As a Records Specialist, you’ll be crucial in maintaining accurate student records and ensuring a smooth admissions process. This role ensures that all documentation is managed effectively, supporting the institution’s commitment to accessibility and organization.
Join us in making a difference! Apply today!
SPECIFIC DUTIES AND RESPONSIBILITIES:
- Assist students with the admissions process, residency documentation, and transcript, waiver, and records requests.
- Refer students to relevant resources within the college and the community.
- Process and upload documents, ensuring accuracy and confidentiality.
- Convert paper records to electronic format, maintaining data integrity.
- Collaborate with faculty on attendance, grade entry, and registration corrections.
- Research archived files in a variety of media.
- Assist with athletic eligibility, FLEID reconciliation, records merges, and NSC enrollment and degree reporting. JOB IS FROM: partimejobs.netVIEW
- Provide excellent customer service for in-person visits, phone inquiries, and email requests.
- Respond promptly to Parchment requests for outgoing transcripts, diplomas, and certificates.
- Enter data into the student information system and working a variety of reports.
- Maintain FERPA compliance.
- Complete all other duties and responsibilities as assigned.
QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:
- Associate’s degree from an accredited institution.
- Exceptional history of academic performance.
- Minimum of two (2) years proven clerical work experience to include typing, word processing, and filing.
- Ability to work with a diverse student population as well as administrators, faculty and staff.
- Proven experience and proficiency with Microsoft Office and Windows-based applications.
- Ability to maintain strict accuracy and be detail oriented.
- Strong organizational skills.
- Exceptional verbal and written communication skills.
- Precise data entry and auditing skills.
- Strong customer service skills.
- Preferred: Bachelor’s degree or higher; prior work experience in records, imaging, or Workday; knowledge of Florida residency law or FERPA law.
PHYSICAL DEMANDS:
This position requires an ability to sit, stand, walk, bend, lift, reach up, stoop, and carry items occasionally in excess of twenty-five (25) pounds. It also requires manual dexterity to operate standard office machines such as computer, printer, scanner, fax, calculator, telephone, and other equipment as necessary. IRSC expects its employees to follow proper safety standards while employed by the College.