Office Specialist 2 (Part-time) (oregon)

Job Description

Initial Posting Date:

05/09/2025

Application Deadline:

05/18/2025

Agency:

Department of Human Services

Salary Range:

$3,429 - $4,622

Position Type:

Employee

Position Title:

Office Specialist 2 (Part-time)

Job Description:

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive 

RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits! Be the pillar of child welfare: provide essential clerical support and exceptional customer service, ensuring children and families receive the service they deserve.

Part-time Information

• This is a part-time position scheduled to work 20 hours per week.

• The prorated monthly salary range is $1,714 - $2,311 (the salary range listed above on the job announcement is for a full-time position).

• Part-time employees are eligible for benefits at a prorated rate.

Work Schedule

• You will work 20 hours per week, Monday through Friday, between 8 a.m. and 5 p.m.

• The specific days and time of work can be flexible. If you are the final candidate, your preferred work schedule can be discussed with the hiring manager. 

Summary of Duties

As an Office Specialist 2, you will:

• Provide general clerical support to child welfare caseworkers and supervisors.

• Ensures the timely production of all payments in compliance with policy and procedural requirements.

• Ensure forms and letters are in accordance with ODHS policy and procedures.

• Process paperwork and payments that guarantee documentation of responsible services to clients and consumers.

• Perform administrative, general office and record processing activities to ensure timely and accurate support service.

• Actively seek to achieve the ODHS goals of integrity, stewardship, responsibility, respect and professionalism, service equity and innovation.

Minimum Qualifications

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR

• An associate degree in any field; OR

• An equivalent combination of education and experience.

Essential Attributes

We are looking for candidates with:

• Experience using multiple computer screens to run multiple computer programs simultaneously.

• Experience using attention to detail to complete tasks accurately.

• Experience providing customer service that goes beyond customer expectations.

• Experience adapting with ease to evolving circumstances, deadlines and priorities.

• Experience using computer systems or databases, including Microsoft Office programs, to file, organize, and retrieve data.

• Experience building trusting relationships with internal and external partners and customers.

Attention all candidates! Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.

Working Conditions

• Your work will take place in the Bend Child Welfare office.

• You will interact with a wide range of people including some who have experienced trauma and may exhibit challenges in controlling their emotions.

• You may encounter situations that require quick decision-making to ensure safety of yourself and others. 

Background Checks and Requirements

• A valid driver’s license and acceptable driving record are required for this position.

• If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.

• Finalists must be cleared by the FBI Criminal Justice Information Services (CJIS) through a fingerprint-based criminal records check. 

• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

Benefits

• ODHS Employee Resource Group communities that promote shared learning.

• Cost of Living Adjustments.

• Annual salary increases (until you reach the top of the listed salary range).

• Amazing benefits package.

• Possible eligibility for the Public Service Loan Forgiveness Program.

Employment Preference

Veterans’ preference:

• Veterans’ preference information.

• How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.

General Information

• This is a permanent, part-time position and is represented by the Service Employees International Union (SEIU).  

• This recruitment may be used to fill future vacancies in the same classification.

• The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

Contact Information

We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.

• The recruiter for this position is Ashlee Parpart. If you contact the recruiter, please include the job requisition number: REQ-179724.

• Email: Ashlee.Parpart@odhs.oregon.gov